Athletic Director

West Austin Youth Association

Job Description

WAYA is a 501(c)(3) nonprofit organization dedicated to providing recreational opportunities for the youth of Austin. WAYA serves over 10,000 youth annually through over 30 sports programs, camps and a preschool.

The Athletic Director will be a dynamic, experienced, and dedicated leader with demonstrated skills in recreational sports management, building a cohesive team of staff and volunteers, parent communication and developing outstanding programs. Each season, they will work to coordinate and execute all needs of WAYA’s sports programs. The Athletic Director will continually evaluate and develop the programs to ensure operating at their fullest potential.

The Athletic Director reports to the Director of Operations and supervises the Assistant Athletic Directors and Front Desk Staff.

WAYA’s centrally located facility has three gyms, a baseball field, a multi-purpose field, a pre-school, and a gymnastics facility. Along with the main facility, WAYA schedules and maintains five City of Austin baseball fields and two City of Austin multipurpose fields on Cesar Chavez.

WAYA has a positive youth sports culture. We aspire to be an outstanding educational-athletic organization that provides a high-quality experience to every athlete.

The ideal candidate will have a passion for working with youth, great customer service and solid conflict resolution skills. They will be able to communicate well and form healthy relationships with parents, coaches and officials, have good problem-solving skills, be able to multitask, and have a high attention to detail. They will be able to work independently without close supervision.

POSITION DUTIES:

Leadership

● Provide administrative direction and oversight for all athletics programs and activities and supervise the purchasing, control, issuance and maintenance of athletic equipment and facilities

● Supervise full and part-time athletic staff and volunteers including hiring, orientation, training, mentoring, timesheets, and supervision of program staff and volunteers

● Ensure that all staff members and volunteers are informed, their activities are well coordinated, and they have the necessary resources to be productive and contribute to the goals of the organization in a positive, team-oriented manner.

● Develop and enhance the relationships with strategic partnerships within the community, including the City of Austin, the University of Texas, AISD, partner organizations, youth sports organizations, nonprofits, the business community, donors, and others.

● Develop and oversee systems of operation, including budgets, adherence, and accounting of funds.

Daily Operations

● Manage WAYA sports leagues and programs, oversee registration, assigning of teams, training of coaches, scheduling of practices and games, and scheduling of referees

● Recruit, train, lead, manage, and motivate, dedicated staff and coach volunteers and league commissioners.

● Have a working knowledge of a variety of sports rules (Flag Football, Basketball, Volleyball, Soccer), WAYA policies, and officiating.

● Mediate disputes between players, parents, staff, and coaches.

● Provide supervision of a facility that is open seven days a week 8:30am to 9pm. Frequent evening and weekend hours.

● Communicate and coordinate daily with the facility director and grounds crew regarding the needs of the day, week and season overall. This includes presenting them and their manager practice and game schedules.

● Coordinate with the Director of Operations the allocation and reservation of all

field and facility use. This includes but is not limited to leagues, private lessons,

gymnastics, the pre-school, meeting spaces, and outside vendors.

● Coordinate outreach opportunities with local schools

● Coordinate program marketing needs with the Communications Director

● Available and accessible by cell phone, email, or in person for emergencies.

● Conducts financial/business analysis including preparation of facility reports to

board.

● Other duties may be assigned

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE:

● A degree or certification in recreational management, physical education, or a related field and a minimum of five to ten years of related experience, with at least three years of management experience.

● A strong commitment to providing fun recreational opportunities for youth to reach their potential.

● Strategic and operational planning abilities.

● A proven track record of leadership and conflict resolution skills.

● Excellent verbal, writing, and public communication skills.

● A desire to learn more about positive coaching and providing new recreational sports opportunities.

CERTIFICATES and/or LICENSES

● Driver's license required.

● Preferred Certifications - AED/CPR and First Aid.

COMMUNICATION SKILLS

● Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to respond effectively to sensitive issues.

FINANCIAL KNOWLEDGE

● Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages and discounts. Conducts advanced financial analysis.

REASONING ABILITY

● Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options. Requires advanced analytical and quantitative skills.

OTHER SKILLS and/or ABILITIES

● Intermediate skills with Microsoft Office Suite, Outlook, and Google Products.

Start Date: Immediately

Job Type: Full-time

Salary: $50,000 - $55,00.00 per year

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