Project Coordinator, Family and Community Services (FCS)

Jewish Family Service of San Diego

Job Description


Family and Community Services (FCS) Project Coordinator

Organization: Jewish Family Service of San Diego

Department: Family and Community Services Division

Position Type: Full-Time (37.5+ hours/week), Non-Exempt

Work Setting: Onsite

Reports To: Senior Director of Family and Community Services

Pay Range: $22.75-$23.75/hour

Total Compensation:

In addition to standard pay, compensation for this position includes:

  • Comprehensive, low-cost healthcare coverage for employees
  • Generous employer 401(k) contributions
  • Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

  • Generous paid vacation time and sick leave
  • 17 paid holidays, including Federal, Jewish, and floating holidays
  • 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

Position Overview:

JFS is looking for a resourceful, mission-driven individual to join the Family and Community Services Division as the FCS Project Coordinator. In this role, you will have the opportunity to use your multi-tasking, organizational, and collaborative skills to make a meaningful difference in your community and help change lives across San Diego. The FCS Project Coordinator plays an integral role on the team and supports the Senior Director of Family and Community Services by being the support hub for divisional program operations. This position reports directly to the Senior Director of Family and Community Services and works closely with the other Program Directors, Program Managers, and the rest of the coordinator/assistant team. Specifically, the FCS Project Coordinator is the support hub for program operations, focused on fiscal tracking (credit cards, gift cards, employee expenses) meeting coordination and preparation, data entry and report generation, office related support functions, and special projects.


  • Fiscal tracking duties: entering invoices, check requests, credit card reconciliation, and employee reimbursement into internal financial system for payment and budget reconciliation, running monthly financial reports, gift card reconciliation and controls, petty cash management, and credit card custodian
  • Builds and maintains strong working relationships with key leader’s executive assistants/team members in departments such as HR, Finance, IT, and others
  • Meeting support for the FCS Senior Director, including Outlook calendar scheduling, meeting set up, drafting agendas, gathering and disseminating documents, and notetaking
  • Supporting the FCS Senior Director in administrative duties such as completing forms and uploading to adobe sign, expense reports, etc
  • Collaborate with other FCS program assistants/coordinators with an eye for standardizing office processes
  • Office related support tasks include office supply ordering, FCS mail collection and distribution, etc
  • Supportive tasks to execute special projects, examples of past special projects include filing system organization and supporting operational processes when launching new FCS programs
  • Other duties as assigned

Skills/Experience/Abilities That Are a Must-Have:

  • Bachelor’s degree or three years work experience providing administrative support
  • Technologically savvy, highly proficient in Microsoft Office programs including Teams, Word, Excel, Outlook, and PowerPoint, along with Zoom
  • Excellent communication and organizational skills combined with being a self-starter, ability to handle diverse and sensitive/confidential assignments
  • Ability to establish and execute workflows in partnership with others
  • A desire to have fun and laugh while working hard
  • Values the JFS mission to build a stronger, healthier and more resilient San Diego
  • Must have a valid CA driver's license, a clean driving record, insurance, a reliable personal vehicle, and a willingness to travel off-site

Skills/Abilities We’d Like You to Have:

  • Experience in a nonprofit setting
  • Fluency in English, bilingual (Spanish, Arabic, Tagalog, or Vietnamese) preferred
  • Someone who thrives on helping people and following through on every detail
  • Willing to adjust work schedule and occasionally work evenings depending on staffing needs
  • Customer service orientation

Important Notice:

Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).

About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together. To learn more about JFS, please visit

  • Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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