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Administrative Assistant with HR functions for Garden Education Program

Beazer's Garden Workshops

Job Description


About Us

Beazer’s Garden Workshops has guided urban ecology and gardening education programs for over 26 years. Help us grow our new nonprofit!

We know of the benefits of reconnecting with nature, and the importance of growing nutritious and healthy food, but gardening does much more. Gardens are naturally educational spaces that allow people to engage in a variety of topics related to ecology, and how we interact with the natural world. These spaces blend concepts on the interdependence of living things, sustainable urban development, and green infrastructure, provide opportunities for civics and stewardship, and create beauty and calm in our busy cities.

Our mission is to help NYC teach and reach its sustainability goals through educational consultancy, workshops, and hands-on environmental stewardship activities for people of all ages.We offerflexibleand curated experiences for schools, community groups and individuals looking to explore urban environmental education topics. We work with public, private, charter schools, nonprofit organizations and for-profit businesses, community gardens, community boards and BIDS.

As leaders in eco education, Beazer’s Garden specializes in placing qualified staff in short to long-term, and permanent K-12 school garden enrichment positions. With our locations growing every year, our program supports the education of thousands of students across NYC every day.

Why work with us?

● Part-Time & Flexible

● Garden bases training and professional development opportunities (inhouse or through partner organizations)

● Competitive pay & an inclusive, accommodating work culture

● Opportunities to expand your skills in curriculum design, marketing and graphic design, strategic planning, and more!

Admin/HR Job Description & Functions

We are seeking an experienced Administrative Assistant to oversee the operations of our garden integrated aftercare programs in schools, as well as our in-person public programs, located across NYC.

You will provide administrative support to our Education and Marketing teams, as well as some HR functions to oversee our Staff management operations.


● Support in communication with our school partners, (students, families, parents, caregivers, etc) patrons, and rental facilities

● Assist with managing the student enrollment process, including communication around posting, registration, and waitlists

● Maintain Google Drive program files

● Maintain program social media accounts, Instagram/Facebook/Padlet/blog

● Supply Management- create order list and maintain inventory and supplies

● Build and maintain lists of potential partners and clients

● Assist with research on topics related to childhood education and outdoor learning


· Coordinating with Program Director and Educators

· Participate in recruitment, hiring, and training of educational staff

● Maintain educator’s documents- applications, resumes, employee handbooks, W9 forms, etc.

● Participate in staff and Department-wide meetings as required

● Keep track of site calendars and educators’ schedules, Maintain employee hours, timesheets & payroll tracking

● Schedule CPR, first aid and other trainings for staff

● Help implement policies and procedures to ensure efficient operations

● Occasionally provide onsite coverage at the school program as needed or find coverage among our pool of educators

Required Qualifications

● At least 2+ years professional experience with administrative functions, plus if in managing K-6 education programs

● Strong written and verbal communication skills. Must be able to develop, prepare and present information in various forms

● Must have excellent organizational skills, multi-tasking, and time-management skills with attentiveness to details and deadlines

● Quick-thinking, with problem-solving skills and the ability to improvise, and work creatively with flexibility in a fast-paced environment while maintaining high work standards

● Organizational and time management skills, with the ability to effectively accomplish tasks

● Must be responsible, with the ability to work independently and in a team, interact professionally and respectfully with school staff, students, and parents

Desirable Qualifications

● A degree or related experience in Education, Nonprofit management, or teaching experience

● The ability to help train and guide a group of educators

● Ability to be positive, resourceful, and proactive and patient with a good sense of humor

● Multilingual, Spanish/French speaking a plus

● Experience in the following is also a plus (will train if not): Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Proficiency in Google Workspace programs (Google Drive, Doc, Google Sheets, Gmail, etc) and social media platforms (Facebook, Instagram, Instagram preview, etc), Jotform or Google Forms, making newsletters, Canva, Padlet, Photo and/or video editing, When I Work- staff scheduling and time tracker platform

To Apply & Special Instructions

Persons meeting the required qualifications should Visit our page on Indeedto submit your documents or submit the following to info@beazersgarden.comwith “Administrative Assistant/HR” in the subject line and:

● Your resume

● A cover letter that addresses your related qualifications and experience, especially if it’s not outlined on your resume

● 2 lesson samples for K-5th grade/6 -12thgrade, and/or adults

● three professional references

Other Information

Beazer’s Garden Workshops is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.

Garden Educators may be requested to perform job related tasks other than those specifically presented in this description. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. This job description is subject to change.reconnecting

Job Types: Part-time, Contract

Pay: $35.00 - $40.00 per hour

Expected hours: 8 – 10 per week


  • Flexible schedule
  • Professional development assistance
  • Referral program


  • Choose your own hours

Supplemental pay types:

  • Bonus opportunities


  • Program management: 3 years (Required)

Work Location: Remote

*Please mention you saw this ad on JobsInNonprofit.*

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