Job Description

Job description

Clackamas County Children's Commission's Human Resources team is growing and looking for a highly qualified Human Resources Leave and Benefits Specialist.

Job Description

Benefits

• Conduct benefits on-boarding session with each new hire to explain all benefits and assist them with enrollment.
• Process benefits enrollments and change forms.
• Serve as primary contact for plan vendors and third-party administrators. Coordinate transfer to data to external services, premiums, and plan administration.
• Lead benefit renewal process.
• Organize open enrollment events to educate employees on benefit changes and to assist with re-enrollment.
• Process employee updates for COBRA, terminations, changes, beneficiaries, disability, accident and death claims distributions, etc.
• Maintain up -to-date benefits summary to provide current and prospective employees.

Leave Administration

• Oversee all employee leave requests.
• Evaluate requests for leave based on FMLA/OFLA regulations, Agency policies, CBA, and other appropriate regulations.
• Process leaves paperwork and contact employee regarding approval or denial of leave. Notify employee’s supervisor and reporting manager/director of approved leave.
• Ensure that all leave is accurately tracked and communicate with employee and their supervisor regarding return-to-work.
• Work with employee, their supervisor, and the Payroll Specialist to accurately enter appropriate paid leave hours on the employee’s timesheet.
• If applicable, coordinate paid leave hours with the Agency’s short-term disability policy.
• Process all employee leave requests, including providing and tracking appropriate employee paperwork; interfacing with STD provider as needed; tracking amount of leave used; and providing status leave reports to employees and managers.
• Provide employees with guidance, applicable paperwork, and additional information regarding leaves of Absence.

Workers Compensation/ Unemployment claims

• Process all workers compensation claims, including providing and tracking appropriate employee paperwork; submitting documents to SAIF (paper and electronic); answering claims adjusters questions; facilitating light duty as needed; and keeping supervisors up-to-date on return-to- work status.
• Work with Agency Safety Manager to arrange for SAIF presentations based on most common worker accidents.
• Serve as member of the Agency Safety Committee.
• Process unemployment claims.

Team Interaction

• Provide positive, accurate, and efficient customer service to internal and external customers.
• Work with the HR Team on HR-related projects.
• Maintain security and confidentiality of records.
• Ensure compliance with applicable government regulations.
• Work with the HR team to organize and maintain all employee records and files.
• Assist the HR Director in preparing documents related to union negotiations.

ADDITIONAL EXPECTATIONS:

Program Participation and Team Member:

• Arrive to work on time; punctually attend and actively participate in all required activities, meetings and training.
• Be a respectful, cooperative, and reliable team member and participant in program activities.
• Project a professional work image, both in dress and manner
• Be familiar with, and adhere to, position-related policies and procedures as well as the program’s overarching objectives.

JOB QUALIFICATIONS:

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or closely-related field
• Two years of experience as a Human Resources Recruiter or Human Resources Generalist with Recruiting or Onboarding experience, preferably in a non-profit organization
• Working knowledge of Federal and Oregon employment laws required
• Advanced experience with Paycom or similar HRIS required
• Bilingual English/Spanish preferred
• PHR or SHRM-CP certification preferred
• Experience with Head Start, Early Head Start, Healthy Families a plus.

Skills and Abilities:

• Communication Competencies: excellent written communication, informal communication, and active listening skills
• Interpersonal Competencies: excellent diplomacy, sensitivity, and relationship building skills.
• Personal Competencies: excellent integrity, composure, and positive impact skills
• Ability to effectively work both independently and in a team environment.
• Strong organization and time management skills; ability to meet tight deadlines.
• Ability to handle stressful and sensitive situations in a professional manner.
• Ability to positively interact with families of various culture, family structure, gender, age, sexuality, ability, religion, and socio-economic backgrounds.
• Good working knowledge of MS Office software, including Word, Excel, and Outlook; ability to learn other Agency software programs.
• Ability to possess and maintain a valid driver’s license and insured vehicle available for use on the job (or have alternative transportation)
• Ability to possess and maintain compliance with State of Oregon Criminal Background Registry
• Ability to possess and maintain current Pediatric and Adult First Aid/CPR certification.

Working Conditions:

• Office environment with occasional lifting, bending, and twisting.
• Extensive sitting and computer work
• Moderate National and local travel, to include Agency Site locations and locations for recruitment events, training events, occasional lifting up to 50 lbs may be required at these events with moderate bending, twisting, and standing.

Job Type: Full-time

Pay: $52,000.00 - $57,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's (Required)

Experience:

• Leave and Benefits: 3 years (Required)

Work Location: In person

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