Company Overview

Wesley Housing is a nonprofit community housing developer whose mission is to develop, own, operate, preserve, and maintain affordable housing and sustain quality communities for low- and moderate-income families and individuals across the Washington, D.C. region. The heart and soul of Wesley Housing’s mission lies in our commitment to combine affordable housing with family programs and supportive services to foster positive development and self-sufficiency for all adults, children, and families. Wesley Housing’s headquarters are located in Alexandria, VA (Fairfax County). Our apartment communities are located throughout the Washington, D.C. metro region.

To apply, please visit our careers website at https://wesleyhousing.org/about-us/careers/. Click on Open Positions. Select this job title. Then click the Apply button to submit your application.

Job Summary

The Human Resources Coordinator is part of a busy and resourceful HR Department of 3 people. This administrative professional will perform a variety of administrative and entry-level human resources activities daily in order to meet the operational, Human Resources Information System (HRIS), employee engagement, and compliance goals of the HR department and the larger organization. The ideal candidate is highly organized, flexible, technologically savvy, employee-centric, exacting and precise with data management, and able to comfortably shift between multiple tasks throughout the day.

This is a hybrid position with onsite work 2 to 3 days per week and telework the other days, if telework is desired.

Essential Functions

Human Resources Information System (HRIS) and Records Management

• Enter and update employee data in company HRIS (Paylocity) and assist hiring managers and the HR team with applicant tracking.
• Set up employee electronic timecards. Coordinate between employees, HR, and Payroll for timecard and some payroll issues.
• Maintain electronic personnel files and remaining paper files, such as the I9 binder.
• Perform employment verifications for new and former employees.
• Administer the company Learning Management System, Grace Hill. May include registering new employees, assigning courses, producing management reports, and terminating access upon separation.
• Conduct exit interviews. Enter exit interview responses in Survey Monkey. Pull reports as requested.

Recruiting and Onboarding

• Conduct background check for prospective employees, interns and volunteers.
• Prepare new employee orientation packets. Lead or assist HR Manager with new employee orientation.
• Schedule candidate interviews and assist with candidate communication throughout the interview and selection process.

General HR

• Assist other HR team-members with communication, delivery, and measurement of ongoing HR duties and annual processes including performance reviews, benefits open enrollment, and employee survey.
• Respond to inquiries from current and potential employees. Maintain multiple platforms of communication, including phone, text, Microsoft Teams messages, email and USPS mail.
• Plan or assist with planning and delivery of employee events- on budget and on time
• Remain abreast of company and department processes and policies.
• Perform other duties as assigned.

Administrative Support

• Receive, process and code monthly invoices. Reconcile monthly credit card report. Ensure report and all receipts are submitted on time each month, and in compliance with expense and credit card policies.
• Provide general administrative support. Examples: order office supplies; schedule and staff meetings; schedule training and maintain training records.

Required Knowledge, Skills, Abilities

• Proficient in Microsoft Outlook Word, Excel, and PowerPoint. Able to prepare and format documents and presentations; able to create, format and maintain spreadsheets, including calculating simple formulas, etc.
• Demonstrated proficiency with maintaining an HRIS or other database, where daily record-keeping and data accuracy is necessary. Able to enter data, pull reports, and become an expert user of the system.
• Able to maintain high standards with regard to confidentiality.
• Outstanding interpersonal and customer service skills: able to effectively build rapport and establish trust with employees and external business partners, in person and remotely.
• Demonstrated ability to accurately prioritize and handle multiple ongoing tasks.
• Excellent organizational and process management skills with attention to detail.
• Able to generate accurate and timely communications and written reports to support business needs

Education and Experience

• High school diploma or equivalent AND at least three years’ experience in an HR Assistant or HR Coordinator role with job duties that include updating employee records in an HRIS and supporting some of the functions of the HR team, including recruiting, benefits administration, payroll, onboarding and orientation, etc. Related HR degree and internships may be substituted for years of experience.

Physical Job Requirements

• Able to remain stationary (standing/seated) in front of computer monitor more than half the time
• Able to travel between different Wesley Housing properties and run local errands about 10% of the time
• Able to regularly maneuver (lift, move, carry, slide, etc.) up to 15 pounds. Able to occasionally, lift, carry and move up to 40 pounds
• Able to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists (ex.’s: typing, filing, etc.) more than half the time

Benefits

Wesley Housing offers a generous benefits package to full-time employees that includes a competitive salary, health insurance, disability insurance, paid time off, flexible work schedule, cell phone expense reimbursement, opportunities for training, and a retirement plan with a company match.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• This is a full-time position with a hybrid work schedule – potentially three workdays in the office and the option of 2 telework days. Are you able to work in the office three full days per week?
• What Human Resources Information System do you have experience working with? (Please list the most recent two you have experience working in)
• This role requires extensive records management and data entry. Please describe your experience maintaining paper or electronic records.
• How many years of experience do you have as an HR Coordinator or HR Assistant?

0
1-2
3-4
5+

Work Location: Hybrid remote in Alexandria, VA 22303