Executive Assistant

Blueprint NC

Job Description

 

Executive Assistant

Status: Full-time, permanent

Blueprint NC seeks an Executive Assistant to provide high-level administrative support to the
Executive Director. The Executive Assistant reports to the Executive Director, and will work closely with BPNC Executive Security Lead, Chief Operating Officer, and Logistics and
Operations Coordinator.

About Blueprint NC

Blueprint NC is a progressive ecosystem of over 80 formal partner 501(c)(3) organizations and an expanding web of network allies committed to building independent power for an anti-racist, inclusive democracy.

About the Ideal Candidate

You learn fast and value feedback. Once you’ve learned the ropes, your ability to predict and plan the needs of the Executive shines - you anticipate requests, needs, and potential problems and attend to them. You’re resourceful, innovative, and proactive, think independently and push the work forward. You’re steady under pressure and display consistent good judgment in decision-making. Your logical and analytical approaches lead you to assess risks carefully, consider different options and decide on a sound course of action. You can switch effortlessly between writing reports, balancing clashes in the Executive’s schedule, to planning a team meeting agenda. When problems arise, you rise to the challenge and are able to navigate high-stress situations effectively. You value collaboration and are a team-player.

Responsibilities
● Works directly with the Executive Director to support all aspects of her daily work routine.
● Conserves Executive Director’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications.

● Maintains Executive Director’s calendar and appointment schedule by scheduling and coordinating: meetings, conferences, teleconferences, travel arrangements, and event registrations.

● Schedules organizational meetings; assists in the preparation and distribution of meeting agendas and materials.

● Keeps the Executive Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.

● Supports Executive Director’s overall organization, prioritization, and anticipation of benchmarks and goals in line with organizational strategy.

● Serves as a liaison to the Board of Directors and Executive Leadership teams

● Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Files and retrieves organizational documents, records, and reports.

● Maintains confidential and sensitive information.
● Prepares, reconciles, and submits monthly expense reports.
● Completes a wide variety of additional support duties in a timely and thorough manner, including providing support to other BPNC staff at the discretion of the Executive
Director.

Skills and Qualifications
● Willingness to work non-standard hours, including weekends, and travel as needed to support the Executive Director
● Trustworthiness and discretion
● Excellent verbal, written, and interpersonal communication skills
● Timeliness and Time-Management
● Detail orientation
● Flexibility
● Multi-tasking
● Ability to work well under pressure
● Proficiency in Microsoft Word, Excel, Gmail Suite and Powerpoint
● Commitment to supporting a movement for an anti-racist, inclusive democracy
● Commitment to equity and belonging and cross-cultural competency

Education
High-school diploma (required)
Bachelor’s degree (preferred)

Experience
7-10 years previous administrative or secretarial experience is required. Previous
Executive-level support preferred.

Salary and Benefits
Salary is commensurate with experience but will range from $68,000 - $72,000 annually.
Benefits include retirement and medical, dental and vision insurance, internet stipend, wellness and home office stipends, and a generous PTO policy.

Blueprint NC is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, ethnicity, national origin, religion, gender, gender expression, age, disability, sexual orientation, economic class, or status as a formerly convicted/incarcerated person.

Job Type: Full-time

Pay: $68,000.00 - $72,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday
  • Weekends as needed

Work Location: In person

*Please mention you saw this ad on JobsInNonprofit.*

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